Engineering Staff Admin

General Administrative Support:

• Manage calendars, schedule meetings, and coordinate conference rooms for R&D personnel
• Organize travel arrangements, expense reporting, and itineraries
• Maintain and update department contact lists, organizational charts, and documentation
• Review and approve employee timesheet submissions
• Sumit and track the completion of maintenance related work orders
• Maintain a well-organized office environment, including managing supplies, equipment, and facility needs specific to a chemical R&D setting

Communication and Coordination:

• Facilitate communication between R&D staff, other departments, and external vendors
• Assist with onboarding new employees by coordinating IT support and distributing orientation materials
• Monitor visitor access to Archwood buildings
• Coordinate on- and off-site departmental events, training sessions, and workshops
• Manage catering logistics for meetings and guest visits

Procurement:

• Process company credit card transactions for the purchase of laboratory supplies, equipment, and office materials
• Monitor purchase orders, invoices, and spending to maintain an approved budget
• Track deliveries, ensure timely restocking, and oversee inventory for incoming supplies

Documentation and Inventory Support:

• Maintain electronic and physical filing systems
• Support data entry and record-keeping for laboratory activities
• Coordinate with EHS to ensure proper documentation and tracking of Safety Data Sheets (SDS) for all incoming chemicals
• Ensure confidential information is handled in accordance with company policies